Title:  Event Assistant -Intern

JOB SUMMARY

During the internship, the student will work alongside the [Events/Sales/Marketing] team to gain practical experience in the process of developing, marketing, selling, organizing, and executing events. A primary focus of the internship will be assisting with the development and growth of Fair Grounds Race Course and Slots revamped Events programming models and Sponsorship programs including creating systems and materials that can support future private, corporate, nonprofit, and community event markets we are trying to reach.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Venue Rental Program Development

The intern will assist with establishing and developing the venue's rental program, including:

• Researching potential markets and types of events appropriate for the venue
• Identifying potential corporate, nonprofit, social, and community clients
• Researching competing venues and their rental offerings
• Assisting with the development of venue rental packages and offerings
• Helping organize venue information, pricing, amenities, and available spaces
• Assisting in the creation of client-facing venue materials
• Developing and maintaining venue rental checklists and planning resources
• Assisting with creating standardized processes for responding to rental inquiries
• Researching potential partnerships with vendors, event professionals, and community organizations

2. Event Planning & Organization

The intern will assist with planning and organizing events hosted at the venue, including:

• Assisting with event timelines and production schedules
• Creating and maintaining event checklists and SOPs
• Assisting with planning room layouts, floor plans, and event setup plans
• Researching and communicating with advisor about potential vendors
• Assisting with catering, entertainment, décor, rentals, and other event components
• Helping coordinate event logistics
• Assisting with event-day preparation and execution
• Participating in event setup and breakdown as appropriate
• Documenting event details for future reference and evaluation

REQUIRED SKILLS AND ABILITIES

Responsibilities will be assigned based on the student's experience, academic requirements, abilities demonstrated, and the needs of the venue. The internship is intended to provide progressively greater exposure to event planning and venue operations while maintaining appropriate supervision.

The students will have opportunity to observe and participate in meetings, event planning discussions, client communications, site visits, event preparation, and event execution.

EDUCATION AND EXPERIENCE

The internship is intended as an educational experience. The student will assist with projects and responsibilities appropriate to their level of experience and will not be expected to independently make contractual, financial, legal, safety, or other decisions on behalf of the company.

All client commitments, contracts, pricing decisions, financial agreements, and other matters requiring company authorization will remain the responsibility of designated company personnel.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves lifting, walking, talking, hearing, bending, stooping, climbing.  Must be able to lift and carry up to 50 pounds. Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights and noise at times. The work environment consists of very non-demanding surroundings with a low noise level. Will occasionally work in extreme heat or cold conditions.