Title: Seasonal Marketing Coordinator
Louisville, KY, US, 40208
Churchill Downs Racetrack (“CDRT”), the world’s most legendary racetrack, has been the home of The Kentucky Derby, the longest continually held annual sporting event in the United States, since 1875. Located in Louisville, CDRT features a series of themed race days during Derby Week, including the Kentucky Oaks, and conducts Thoroughbred horse racing during three race meets in the Spring, September and Fall. CDRT is located on 175 acres and has a one-mile dirt track, a 7/8-mile turf track, a stabling area, and provides seating for approximately 60,000 guests. The stable area has barns sufficient to accommodate 1,400 horses and a 114-room dormitory for backstretch personnel. CDRT also has a year-round simulcast wagering facility . www.ChurchillDowns.com.
JOB SUMMARY
Seasonal Term: March 30th – May 15th
20-40 hours per week
Position Overview
The Marketing Seasonal supports the Marketing team during peak event periods, including the Kentucky Derby and Derby Week. This role is hands-on and execution-focused, supporting marketing-led events, VIP guest logistics, partner hospitality, and on-site operations that bring the iconic Churchill Downs and Kentucky Derby experiences to life.
This position is ideal for someone who enjoys fast-paced environments, live events, and behind-the-scenes execution of high-profile moments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Support the planning and execution of marketing-led events, including Taste of Derby, Derby Week activations, and other special projects.
- Assist with the coordination and execution of VIP guest experiences, including race experiences, private tours, and hospitality programming.
- Manage VIP travel logistics, including hotel accommodations, airline reservations, transportation coordination, and guest communications.
- Provide operational support for partner and sponsor hospitality, ensuring a seamless experience for prospective sponsors, marketing partners, and invited guests.
- Support sponsor and brand integration, including on-site branding, event assets, and marketing deliverables.
- Assist with the development and distribution of internal briefing materials, timelines, agendas, and run-of-show documents for events and activations.
- Maintain and update marketing project status documentation and assist with weekly updates for internal teams.
- Assist with logistical coordination for employee needs during Derby Week, including scheduling and on-site support.
- Provide general administrative and logistical support during peak event periods.
- Assist with post-event wrap-up, including asset returns, documentation, and recap materials.
- Support additional marketing initiatives and special projects as assigned.
REQUIRED SKILLS AND ABILITIES
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Detail-oriented with a proactive, can-do attitude.
- Ability to remain calm and professional in high-pressure, fast-paced environments.
- Familiarity with event production, hospitality, or marketing is a plus.
EDUCATION AND EXPERIENCE
- Currently pursuing or recently completed a degree in Marketing, Communications, Event Management, Hospitality, or a related field, or equivalent experience.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
- Comfortable working nights, weekends, and long hours during Derby Week.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Nearest Major Market: Louisville
