Title:  Asst. Horsemen's Bookkeeper

JOB SUMMARY

The Assistant Horsemen’s Bookkeeper will provide service to horse owners and trainers by assisting the Horsemen’s Bookkeeper. This position will maintain the horsemen’s accounting system by processing race results and updating the information for the Horsemen. This individual must have general accounting and computer skills. Knowledge of the horse racing industry is not required but a plus. This role will directly interact with owners, trainers, and jockeys so the individual must have excellent verbal communication skills and be customer service focused. This role is seasonal in nature and would work the Churchill Downs racing schedule (Wednesdays through Sundays when live racing). If willing to travel, this position may have the opportunity to work other CDI owned racetracks racing schedules to include Ellis Park and Turfway.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create, modify, and maintain horsemen's account information such as name, address, bank information and tax identification numbers
• Input race results using the InCompass software
• Process horsemen's deposits and check requests in a timely manner
• Respond to phone, e-mail, and in-person inquiries from the horsemen in a timely manner
• Collect outstanding race fees and assist with reconciling Triple Crown nominations
• Communicate with racing officials to ensure sufficient funds on account for claiming
• Process orders from the track photographer
• File daily transactions for record keeping
• Other duties as assigned

REQUIRED SKILLS AND ABILITIES

• Detail oriented, professional demeanor, strong organization and project management skills
• Strong interpersonal skills, including the ability to interact effectively with horsemen, trainers and jockeys
• Excellent verbal and written communication skills
• Strong work ethic and ability to cultivate working relationships throughout the racing office
• Strong ethics and compliance mindset

EDUCATION AND EXPERIENCE

• Minimum of 2 years administrative and accounting experience required
• InCompass software experience preferred
• Possess a good general knowledge of the thoroughbred horse racing industry
• Spanish speaking is a plus
• Ability to obtain a valid Kentucky Racing License  

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, speak, hear, walk and talk, use hands and arms. The employee is occasionally required to lift and/or move up to 10 pounds. The employee may be required to work nights, weekends, and holidays consistent with Churchill Downs racing schedule.